Raids and attendance

Guides: How to track raid attendance | How to prepare for your first raid

A raid records one event's date, attendees, attendance credit, notes, and loot. It is separate from a regular raid group.

How do I create a raid?

You need permission to edit raids to open the form, and permission to create raids to save a new one. In your guild, open Raids → List Raids, then choose Create Raid.

1. Optionally use Import Raid Data to load Warcraft Logs reports or Raid-Helper signups and raid details, then review the fields it fills. You can use both sources before saving.
2. Enter or check the name and date/time.
3. Choose or check the dungeons and raid groups involved.
4. Add or check the characters whose attendance you want to record.
5. Review each character's attendance credit and any notes.
6. Press Create. When editing an existing raid, press Update instead.

The form offers up to four dungeons, four raid groups, four log links, and 160 character rows.

The date/time picker uses your browser's local time. TMB converts it to UTC when saving. Past dates are supported, including imported raids. Check your computer's time zone before entering a raid time.

Can I copy a previous raid?

Yes. Open List Raids, find the raid, and select Copy beside it. Review the name, date, groups, dungeons, and raid notes in the new form, then press Create.

Copied characters start with full attendance credit. Their excuses, remarks, and attendee notes are cleared. Warcraft Logs and Raid-Helper links are also cleared, and the old raid's loot is not copied. Raid-wide public notes copy; raid-wide officer notes copy only when you can view and edit officer notes with Streamer Mode off. The new form starts with Ignore attendance, Cancelled, and Archived turned off.

Copying only fills a new form. It does not save a new raid until you press Create.

How do I add attendees?

Choose existing guild characters in the attendee rows, or create a missing character as described below. To add a whole group, check auto-add raiders before choosing it under Raid Group(s). This adds both main and general raiders without duplicating characters already in the form.

Automatically added characters start with full credit. Review who actually attended and adjust their credit before saving.

Changing groups does not remove attendees already added. To start over, choose clear attendees and confirm. This clears all attendee rows, their credit and notes, and the selected raid groups.

Can I create a missing character here?

Yes, if you can use the raid form and have permission to edit characters.

1. Leave the character dropdown empty and fill in New character name. The yellow highlight marks a proposed new character.
2. Optionally choose Class, Spec, and Role. Choosing a class enables Spec; choosing a spec fills Role, which you can change.
3. Optionally choose Member to link the character to someone in your guild, or leave it Unclaimed.
4. Check the attendance credit, then press Create or Update to save the character and raid together.

Use clear attendee to remove an unwanted attendee before saving.

New characters do not automatically join a raid group. If a matching character already exists when you save, TMB uses it without changing its details, owner, or archived status. If several characters match, choose the intended one from the dropdown. Include each character only once.

Can I load attendees from Warcraft Logs?

Yes, when your guild has a Warcraft Logs account connection available.

1. In Import Raid Data at the top, enter a report link or its 16-character ID under Warcraft Logs Link or ID. More inputs appear as you fill them, up to four distinct reports. Multiple reports can combine attendance across split logs or different dungeons in one raid.
2. The options and Import from Warcraft Logs button appear once you enter something. Load attendance and Load raid info both start checked. Turn either off to load only what you need; selecting neither shows a notice without requesting data.
3. Press Import from Warcraft Logs. The form is temporarily locked while importing and becomes editable afterward.
4. Review the filled fields, then press Create or Update to save.

With Load attendance checked, TMB combines report characters, matches existing guild characters, and preserves attendees already in the form and their edits. Newly added characters start at 100% credit. If you can edit characters, unmatched names fill New character name, highlighted in yellow, and Class where available. WCL does not fill Spec, Role, or Member. Review those proposals and resolve names with several matches. Without character-edit permission, missing characters are reported without being added; ask an officer to create them before importing again. The import also reports characters it cannot add within the 160-row limit.

With Load raid info checked, the first successfully loaded report in your entered order supplies the title and start time. An empty Raid Name is filled, and the initial default time can be replaced if you have not customized it. Existing names and dates from Edit, Copy, or validation recovery are preserved. All successful reports contribute dungeon candidates and title-based raid-group matches, as described below. Raid info can load even if a report has no ranked characters.

After a successful import, source report links are added to the lower Warcraft Logs Link fields, including when raid info is off. Existing attachments are preserved and report codes are deduplicated; a warning explains when all four attachment fields are full. Enter each report only once in the importer. A duplicate-input warning does not mean the account needs reconnecting.

Importing does not save anything. Attendance-only imports leave raid info unchanged; raid-info-only imports leave attendees, attendance settings, and any Raid-Helper review warning unchanged. Check actual participation and credit before saving. Connecting an account and setting a Warcraft Logs guild ID are separate settings; see Guild settings and permissions.

Can I import Raid-Helper signups?

Yes. On Create, Edit, or Copy Raid:

1. In Import Raid Data, enter a Raid-Helper link, Discord message link, or event ID under Raid-Helper Link or ID. Its options and Import from Raid-Helper button appear once you enter something.
2. Load attendance, Load raid info, and Try to match signups to characters on TMB start checked. Import absent characters starts unchecked. Turning off attendance disables matching and absent options while keeping your preferences. Turn off raid info to preserve all raid-info fields; turn off attendance to leave all attendees and attendance settings untouched. With both off, importing shows a notice without requesting data.
3. Press Import from Raid-Helper. The form is temporarily locked while importing, then becomes editable again. With matching enabled, TMB tries a unique exact signup-name match first, then falls back to Discord ID and the member's only active character of the signup class. Ambiguous matches remain unselected.
4. Review the normal attendee fields. Unmatched names prefill New character name for users with character-edit permission; recognized class/spec fields also prefill. These names may be Discord nicknames, so correct them before saving. Without character-edit permission, select an existing character or clear the row.
5. Review the hints below clear attendee. An unresolved warning appears first, followed by the signup name and any relevant member context. Class/spec appears only while no character is selected and those new-character fields are empty.
6. Review the filled metadata and the canonical Raid-Helper Link attachment beside Warcraft Logs Link, then press Create or Update. The source link fills after a successful import even when Load raid info is off.

When a signup is unresolved but TMB identifies one linked member, its character dropdown initially shows only that member's available characters. Showing [member]'s characters ([count]) makes the filter visible. Use Show all guild characters to search the full guild, or Show only [member]'s characters to return. Switching scope clears the search and keeps your selected character, including an outside character under Current selection. If the member has no available characters, the full guild list is shown with an explanation. Initially matched rows use the ordinary dropdown. clear attendee removes the filter and import context.

With Load attendance checked, absent signups are skipped unless Import absent characters is checked. Other choices, including benched, late, tentative, queued, and unfamiliar signups, are imported. Newly imported credit starts at 100%. Absence and Benched have Excused checked, with Gave notice or Benched in Note; Late selects Late. These are signup defaults to review, not evidence of participation.

Existing attendees and manual work are preserved. Reloading the same event refreshes untouched generated rows without adding duplicates; manually edited rows stay unchanged. Checkbox changes apply to the next import. Unchecking Import absent characters never removes rows already loaded. If there is insufficient space within the 160-row limit, the import changes nothing; clear rows before retrying.

Raid-Helper imports signups, not actual attendance. Review before saving. This warning appears when signup rows are loaded and stays visible even while attendance is ignored. New and copied raids have Ignore attendance checked when signup rows are loaded; existing raids retain their setting. Imports that apply no signup rows do not introduce a warning or change Ignore attendance. Metadata-only imports preserve any prior warning. To count the raid, review participation and credit, then clear Ignore attendance before saving; there is no confirmation checkbox. WCL can provide stronger evidence of logged participation.

Events from other Discord servers remain importable with a notice; matching and permissions always use this TMB guild. TMB does not synchronize the raid or detect another saved raid created from the same event. Import matching and member-filter preferences belong to the open form; they are not saved provider settings.

How do imports choose dungeons and raid groups?

With Load raid info checked, both importers can add matches into empty Dungeon(s) and Raid Group(s) dropdowns. Current selections are preserved, duplicates are skipped, and each list is limited to four. Newly autofilled fields highlight in yellow; changing the selection removes the highlight. Unknown or ambiguous matches stay unselected for manual review.

WCL uses dungeon names from the reports and their fights against the guild expansion's dungeon list, trying normalized exact matches before conservative close matches. Raid-Helper scans its title for whole-word dungeon names or stored abbreviations. Neither relies on a maintained provider-ID mapping. Size/difficulty variants need enough information to distinguish them. Localized WCL fight names may not match; the report's principal zone is another candidate, but this does not guarantee every dungeon in a mixed report is found.

Raid groups require an explicit Group, Raid Group, or Team reference in a report/event title. For example, Group A can match a group named A, while a bare A does not. Group matching uses names from this guild and skips unclear references. Imported group selections never trigger auto-add raiders; attendance loading remains a separate choice.

How does attendance credit work?

Each character row has Attendance Credit. The slider offers 0%, 25%, 50%, 75%, and 100%. The pencil beside the heading reveals number fields for finer values between 0 and 1: for example, 0.5 means 50%.

Set credit according to your guild's policy, then save the raid. Moving a slider does not save by itself.

A character missing from the attendee list is not automatically counted absent. To record an absence that counts against attendance, include the character with zero credit and leave Excused unchecked.

For eligible raids, TMB averages the character's saved, non-excused credit entries. For example, one full-credit raid and one zero-credit raid give 50%. If the second raid has no entry for that character, it does not supply that zero.

The guild's Attendance decay rate and attendance filters decide which raids count. Very recent raids may take time to appear in statistics; the normal delay is one hour.

What do Excused and remarks do?

Excused leaves the character on the raid but excludes their entry from the attendance average. It is different from giving zero credit.

Remarks describe what happened:

• Late
• Unprepared
• Late & unprepared
• No call, no show
• Gave notice
• Benched

Changing a remark manually does not set credit or excuse the character; set those controls separately. For example, selecting Gave notice does not check Excused. Raid-Helper can prefill these controls together during import, as described above.

What notes and log links can I save?

The raid has a public note and an officer note, each up to 250 characters. Each attendee can also have public and officer notes, up to 250 characters each.

Public notes are for guild viewers. Officer notes require permission to view officer notes and are hidden in Streamer Mode. Editing them also requires permission to edit officer notes with Streamer Mode off. Existing notes are read-only for users who can view but cannot edit them; saving other raid changes preserves those notes. Users without viewing access receive no officer-note fields.

You can edit the optional Warcraft Logs Link attachments (up to four) and Raid-Helper Link attachment independently of importing. The Raid-Helper attachment accepts a supported link, Discord message link, or ID and saves a canonical event link. Editing these fields does not load or refresh attendees or raid info. If an older raid still uses the legacy single-log field, follow the form's instruction to remove that old link and save before adding links through the newer fields.

What is the difference between ignored, cancelled, and archived?

Archiving alone does not stop a raid counting in character attendance statistics. Use the ignore-attendance setting if that is your intention. The matrix and the statistics treat archived raids differently.

These settings are separate. To reverse one, edit the raid, clear that setting, and save. Find archived raids through the archive view. Unarchiving does not also clear a cancellation or ignore-attendance setting.

Where do I review the raid and its loot?

Open the raid from Raids → List Raids. Its detail page shows the saved attendees, credit, remarks, visible notes, log links, groups, dungeons, and linked loot.

Saving attendees does not assign loot. Use Loot assignment and select the raid to link assigned items to it. For correcting individual assigned items, see Received loot.

To change a saved raid, choose Edit beside it in the list, make your changes, then press Update. You need permission to edit raids.